Dear Rotarians,
District 5790 will be traveling to ANTIGUA, GUATEMALA this summer for a district wide service project and conference. We hope you can join us! Check out more info on this brochure- CLICK HERE!
This email outlines the goals, activities, schedule and costs associated with the project. If you have questions after reviewing this email, please contact us at guatemala5790@gmail.com. We will strive to answer them as quickly as possible.
REGISTRATION:
After reviewing this email, please use the following link to register for the event. If you log in to ClubRunner, your information will automatically be populated:
A minimum non-refundable deposit of $150 per person is required ASAP to secure your spot. Contact us ASAP at guatemala5790@gmail.com if you are interested in this trip and have not yet paid your deposit.
Room availability is first-come, first-served. Once you have chosen your room preference (below), you will need to make payments of at least $150 per month (per person) in order to secure your room preference. If selecting the option to pay with installments, we will contact you to create the payment schedule specific to your total amount due. The full balance will be due on or before 05/05/18. We encourage everyone to pay the full fee during registration, if possible, in order to assist our Rotary District.
CONFERENCE RESORT:
We will be staying at the beautiful Casa Santo Domingo - http://www.casasantodomingo.com.gt Please take a moment and look at their website. It is a stunning property set around an archaeological site featuring artifacts from the Mayan civilization circa 200-900 AD. http://www.casasantodomingo.com.gt/museums-en.html
COSTS:
We have worked very hard to keep the costs low and as affordable as possible. It should be possible to attend the conference and work on the service project for just over $1,000 or so per person (double occupancy) including airfare.
The conference registration fee includes all taxes, fees, and estimated transportation costs to/from airport and project sites while in Antigua. Also included are the following meals:
* Sunday evening Welcome Reception with appetizers
* Breakfast x 4 Days
* Lunch x 3 Days (At service project work site)
* Dinner x 2 Days (You will have one evening free to eat out in Antigua)
* Alcohol is not included with the meals but may be purchased separately.
There are a variety of room types available which will accommodate 2 to 3 people per room. Rates are in USD per person (with two or more people per room). An additional person can be added to some rooms for an additional fee (approx $57 per night). See the registration page for details. NOTE: Rates on the registration page reflect the price for TWO people in the room.
Here are the rates for each room type based on 2 people per room and assuming a 4 night stay:
Room Type | Total Cost | Cost per person |
Standard Room | $1343.00 | $671.50 |
Standard Deluxe Room KING + Sofa Bed | $1490.00 | $745.00 |
Standard KING with Jacuzzi | $1524.00 | $762.00 |
Standard Room - KING - Spa | $1538.00 | $769.00 |
Standard Rooms - 2 Double Beds | $1538.00 | $769.00 |
Executive Standard | $1685.00 | $842.50 |
Junior Suite - KING + SOFA Bed | $1695.00 | $847.50 |
Junior Suite - 2 Doubles + SOFA Bed | $1695.00 | $847.50 |
Suite Deluxe KING + SOFA Bed | $1827.00 | $913.50 |
Suite Deluxe Double Bed + SOFA Bed | $1827.00 | $913.50 |
Suite Deluxe - SPA - KING + Sofa | $2,052.00 | $1,026.00 |
Estancia Suite - KING | $2,317.00 | $1,158.50 |
Estancia Suite - King + Sofa Bed | $2,317.00 | $1,158.50 |
Estancia Suite Spa (best available) | $2,677.00 | $1,338.50 |
AIR TRAVEL:
You are responsible for air travel to and from Guatemala City (GUA). Sample airfares range from $480 - up from the DFW area to GUA. You may choose to use airline miles or other means to reduce the ticket price Your conference registration fee covers airport/hotel transfer to/from the airport for those arriving on Saturday or Sunday and departing on Thursday. If you choose to extend your stay beyond Thursday June 26, you will need to cover the transportation cost back to the airport.
GROUP FARE:
We are working on a group airline fare, but do not have that information yet- stay tuned.
SAMPLE FARES (as of 01/03/2019):
A search of flights departing DFW on Sunday 06/23 and returning on Thursday 06/27 shows airfares ranging from $480 to $802.
Nonstop flights on American are more expensive than flights with a stop in Mexico City or San Salvador.
PROPOSED AGENDA:
SUNDAY JUNE 23:
18:00 Welcome Reception with appetizers
MONDAY JUNE 24
07:00 Breakfast at Hotel
08:30 Depart for Project Site
12:30 Lunch
16:45 Depart for Hotel
19:00 Evening dinner and recap of day
TUESDAY JUNE 25
07:00 Breakfast at Hotel
08:30 Depart for Project Site
12:30 Lunch
16:45 Depart for Hotel
19:00 Dinner on your own at Hotel or in Antigua
WEDNESDAY JUNE 25
07:00 Breakfast at Hotel
08:30 Depart for Project Site
12:30 Lunch
16:45 Depart for Hotel
19:00 Closing Dinner and Entertainment
THURSDAY JUNE 26
07:00 Breakfast
10:00 Checkout and departure to GUA for those leaving today
Everyone on their own to explore Guatemala or return home
WORK PROJECTS
There will be basically two types of work projects spread across Antigua and local communities. We will send out a questionnaire and details about each project later in order for you to decide where you would like to work. Information is available describing the projects: http://bit.ly/gua-svc-2.
1 - SCHOOL REHAB:
We will be primarily working in schools to:
* Painting and minor repairs
* Do basic plumbing work (install/fix sinks, toilets, etc.)
* Install kitchen equipment
* IT / computer setup for the computer lab
* Mentoring school kids
2 - FASTRACK ASSISTANCE:
We will be working outside of Guatemala City building desks, tables, bunk beds, etc. for the Fastrack At Risk Youth Education/Internship program.
3 - Lake Atitlan
There is an allied Rotary project with the Ft. Worth International club planting trees at Lake Atitlan. This would be a great place to extend your stay.
FREQUENTLY ASKED QUESTIONS:
Please refer to the Guatemala FAQ for answers to a number of questions.
You may contact us at guatemala5790@gmail.com if you have questions not covered in the FAQ.